Executive Assistant

Arlington, VA
Full Time
G&A
Mid Level
About The Academy:
The Health Management Academy (The Academy) brings together health system leaders and innovators to collectively address the industry’s biggest challenges and opportunities. By assisting executives in cultivating peer networks, understanding key strategic trends, establishing pragmatic partnerships, and developing next-generation leaders, our members are better positioned to lead industry transformation.  

The Academy offers a dynamic atmosphere with significant opportunities for employees. If you are interested in contributing to a member-centric, creative, and collaborative workforce while deeply influencing top leaders and institutions in healthcare, The Academy could be the right place for you!

Position Summary:
Reporting to the Sr. Director, Executive Office the Executive Assistant works to keep our CEO and President organized, enabling them to drive company strategy, goals and performance. This role is more than just scheduling - the EA is at the center of operations for the office of the CEO and President. They have exposure to C-level initiatives, interface with The Academy’s members, and represent the office of our CEO and President in all interactions internally and externally.

This role is expected on-site at least 4 days per week in Arlington, VA.

Primary Job Duties:
  • Perform array of administrative tasks such as calendar management, travel booking and scheduling
  • Ensure CEO is prepared for member calls with thorough research, talking points, and assisting with any material preparation
  • Communicate proactively and professionally on behalf of the CEO and President when interacting with Members and Member organizations
  • Anticipate needs of leadership and other team members to help projects stay on track, resolving issues or barriers ahead of time
  • Use knowledge of the business, current company initiatives, and the CEO’s priorities to make decisions and recommendations and project manage
  • Collaborate with the CEO’s Chief of Staff to support organizational communications, key initiatives, project planning, and building efficiency into existing operations
  • Work with the People & Culture team to facilitate engagement, rewards, and recognition from the CEO’s office across the company
  • Collaborate with other senior leaders on projects as needs arise

Minimum Qualifications:
  • Bachelor’s degree required
  • 5+ years as an Executive Assistant or in project management

Interpersonal Skills & Attributes:
  • Collaborative
  • Discreet and upholds confidentiality
  • Can manage multiple competing priorities
  • Ability to influence others at senior levels
  • Organizational skills from planning to execution of tasks and projects
  • Process oriented with the ability to drive a project to completion
  • Attention to detail
  • Self-directed and resourceful
  • Strong written and verbal communication skills
  • Ability to create agendas and drive preparation for key internal meetings
  • Ability and comfort with upward management
  • Proactive approach

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required talk and hear. Specific vision abilities required by the job include close vision, and distance vision.

Notice of Equal Opportunity Employment:
The Academy is committed to providing equal employment opportunity to all persons regardless of age, color, national origin, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, The Academy will provide reasonable accommodations for qualified individuals with disabilities. The Academy’s goal is for our people to reflect the communities in which we live and serve and to ensure representation of women, people of color, veterans and individuals with disabilities in our organization.

Compensation:
Pay is $60,000-100,00 per year plus benefits depending on experience.

THMA offers a comprehensive slate of benefits including health insurance, dental insurance, vision insurance, 401(k) matching, cell phone and commuter reimbursements, generous paid time off, and paid parental leave. We also offer non-monetary benefits designed to support team members fully including learning and development programs, coaching for working parents and caregivers, free therapy and professional coaching sessions, one-on-one financial coaching, and free legal support services.
 
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